The following groups are eligible to reserve the Anderson Academic Commons Special Events Room:
- Organizations or units that are part of the University
- Organizations or groups affiliated with the University
- Other organizations, especially non-profit organizations, whose primary mission and intended event or meeting is instructional or research-related and which may contribute to or enhance the academic or cultural life of the campus
For events, such as academic conferences, that require the use of multiple rooms in addition to the Special Events Room and/or cover multiple days, requestors must make arrangements through Conference and Event Services.
Likewise, external groups not affiliated with the University of Denver must make arrangements through Conference and Event Services.
The Special Events Room may not be used for regularly scheduled classes. No reoccurring meetings are allowed. Requests for events that take place during or near final exam weeks will only be approved under special circumstances. Events must occur during library operating hours.
Room reservation is subject to approval. Room reservation and technology fees apply.
Food & Drink
DU Flavours by Sodexo provides all catering services for the Anderson Academic Commons. Use of external caterers may be allowed if catering costs are less than $400, or if there are acceptable reasons to choose another vendor, such as to allow for a Kosher reception. In all cases, it is the responsibility of the reserving group to make arrangements with the catering vendor.
Reserving groups are welcome to use the catering galley, but are responsible for cleaning up the space after use.
Alcoholic beverages may be permitted, but must follow University guidelines. If you plan to provide alcoholic beverages at your event, please read the full University policy, and make note of these important highlights pertaining to the serving of alcohol in the Anderson Academic Commons:
- Events cannot be open to the public. This means you must have a guest list and/or name tags that identify attendees of the event.
- Access to the Special Events Room must be regulated to ensure that alcoholic beverages are not carried out of the room.
- The majority of the guests at the event must be over 21 years of age.
- Alcohol must be served by a licensed bartender at any event with 25 or more guests.
- Events with an expected head count of 50 or more guests are required to submit an online Event Registration Form.
- Events with an expected head count of 100 or more guests will be expected to have at least one Campus Safety officer present for the duration of the event.
- Non-alcohol beverages and snacks are required as an addition to the alcoholic beverages that are served.
- Alcohol must be stored in a locked location before and after the event.
Technology fees apply whenever the technology in the room is utilized. All technology use will be mediated by a staff technician. If requested, a technician may stay for the duration of the event for an additional hourly charge. See the pricing section below for more information about typically requested technology.
The Anderson Academic Commons has a variety of installed digital signage displays that can announce your event. University Media Services can design an event information page for your event, or they can display a pre-approved event announcement at no charge. If you would like a pre-approved event announcement displayed, it should be submitted to the department at least 72 hours prior to the event.
Additionally, University Media Services offers full service video production and live streaming capabilities, including assistance with pre-production planning, day-of coordination, and post-production editing.
If you have any questions about these technological options, or wish to set up a walkthrough to view the Special Events Room, please contact University Media Services at firstname.lastname@example.org or 303-871-6060.
Popular room layouts include:
Lecture: Up to 200 chairs in rows, facing the podium.
Banquet: 5’ round tables scattered throughout the room. This arrangement can accommodate 126 guests (7 per table), although 108 guests (6 per table) is preferable.
Boardroom/Seminar: A “U”-shape formation on one half of the room, facing the podium, with seating for up to 39. Additional seating can be provided for guests, facing the boardroom formation.
Classroom: Tables and chairs in rows, facing the podium, with seating for up to 72.
Supplemental furniture may be brought in by an outside vendor, with special permission.
Parking arrangements should be made with Parking Services. The library is not responsible for parking tickets that may be issued.
Due to fire code regulations, the number of guests attending the event must not exceed the capacity of the room. In addition, aisles leading to exit doors must not be obstructed.