DU Libraries Policies & Guidelines

• Accessibility and Service Animals

  The DU Libraries are committed to an accessible experience to all faculty, staff, students, and members of the DU community. In collaboration with the appropriate University resource centers, the Libraries will make every effort to accommodate requests for assistance in accessing, and making use of library resources, materials, and services.

  Click the button below to learn more about our Accessibility and Service Animals guideline. If you need assistance, talk to our staff and librarians at the Lending Desk or Research Center Desk, call us at 303-871-3707, or email us at librarynotices@du.edu. 

  Learn More

• Mailing Policy

  University of Denver books may be mailed to students and faculty who qualify.

   

  Eligibility

  This service is available to distance education students, students who are unable to make it to campus, and faculty during absences from campus. This service is able to mail material from items located in Main Stacks, Main Stacks Oversize, Music Stacks, and Hampden Stacks. Short-term loan items (phone chargers, computer chargers, etc.) will not be eligible for mailing. No material from the DU Law Library or the Iliff School of Theology Library will be eligible for mailing.

  There are a number of other services offered by University Libraries that help facilitate the borrowing of material that may be more timely and convenient for patrons.

  
  In Colorado

  Those patrons interested in receiving books that are located in Colorado should first check to see if your local public library participates in Prospector. Material is easier to request, is delivered more quickly, and the patron is not responsible if an item is lost in the mail.

  
  Outside Colorado

  Outside of Colorado, the University of Denver participates in a number of on-site borrowing reciprocity agreements. This means you can take your University of Denver ID and borrow material from other University Libraries around the country. Click here to see a complete list of libraries that have on-site borrowing reciprocity agreements with the University of Denver.

  
  Restrictions

  This service is available to current distance education students and faculty members conducting research away from the University of Denver. This service will not be extended to alumni or to non-DU affiliated patrons of University Libraries. Patrons with any overdue material or fines on their library account are ineligible to use the mailing service.

  Additional patrons may participate in this program if extenuating circumstances make traveling to campus impossible. Please contact the Interlibrary Loan Unit at ill_dept@du.edu or 303-871-2497 to discuss an extenuating circumstance and to see if you qualify for this service.

   

  Communications

  All circulation notices for material will be sent via email. If the University of Denver does not have a valid email on file for a patron, that patron will be unable have books mailed to them.

   

  Delivery of Material

  The library will mail material to patrons via FedEx. Patrons are responsible for material once it leaves the library. Please contact the Interlibrary Loan Unit at ill_dept@du.edu or 303-871-3150 if you would like to pay for trackable shipping.

  
  Electronic Article/Chapter Delivery

  Requesting scanning for articles and book chapters not available through University Libraries' catalog should be submitted via Interlibrary Loan. University owned materials may also be scanned, within the limits of copyright.

   

  How to Request Material

  Material will need to be requested through the patron's Interlibrary Loan account. Patrons will place a request for the item and insert a note requesting that the item be mailed to them. If the address the patron wants the item mailed to differs from the home address on file with the University of Denver, the patron will need to provide that as well. Requests for materials to be mailed will only be taken through the patron's Interlibrary Loan account.

  Requested material will be checked out to the patron, then shipped via FedEx. Library staff will send prompt email messages regarding any material that cannot be located, or that cannot be shipped due to size or condition.

   

  Checkout Length

  Material will be checked out to patrons for a single 12-week period. The 12-week period includes mailing time to the patron and back to the library. There will be no renewals for mailed material. This material will not be subject to recall by other patrons during the checkout period. However, material may be recalled by library staff if needed by course reserves for a specific class. Efforts will be made to find alternatives before recalling the item needed by course reserves. Overdue fines accumulate at $0.50 per day past the due date.

   

  How to Return Material

  Patrons must mail back checked-out material before the due date of the item. Please keep in mind shipping times when mailing back material as it relates to the due date. Patrons have the option of using trackable shipping or regular mail. Patrons are responsible for the item until it is received at the library. Material should be returned to:

  Anderson Academic Commons
  C/O Interlibrary Loan Unit
  2150 E Evans Ave
  Denver, CO 80208

  
  Costs

  Patrons are responsible for shipping material back to the library at their own expense.

   

  Questions and Further Information

  Questions or requests for additional information may be made by contacting the Interlibrary Loan Unit at ill_dept@du.edu or 303-871-2497.

• Room Reservations

  The Anderson Academic Commons (AAC) offers a variety of meeting spaces, including 32 group study rooms, six seminar rooms, and a large events room. Click the button below to view availability, eligibility, booking procedures, and usage expectations — and reserve the right space for your needs.

  Learn More

• Visitor Access

  Visitors to University of Denver Libraries may access collections, technology, and services under certain conditions. Click the button below to learn more about eligibility, registration requirements, and access privileges

  Learn More

• Database Usage

  The University Libraries contract with a variety of vendors and publishers to provide users with thousands of databases and other electronic resources (abstracts, e-journals, full text, etc.).

  Databases provided by the DU Libraries offer a specialized search engine that can help you find more relevant results for your projects.

  Subscription databases are available to current DU students, faculty, and staff. Use your DU email (firstname.lastname@du.edu) and associated password  to access most databases offered by the Libraries. Restrictions may apply to some databases, including download limits. See Usage Guidelines for best practices on using databases. See below for more information about alumni, emeritus, retirees, and visitors’ access.

  Certain databases are freely available and do not require a login. These resources can be accessed by everyone from anywhere, regardless of your DU affiliation.

   

  Responsible Use of Databases

  In addition to paying for these resources, the Libraries typically negotiate license agreements that stipulate how and by whom they may be used. If license terms are violated by anyone, licensors usually have the right to temporarily suspend access for the entire community. In some cases, licenses can be permanently revoked.

  Database and electronic resources accessible through DU Libraries are licensed for scholarly, research, and educational purposes, and are not intended for commercial use. Misuse of database and electronic resources could result in the entire DU community’s loss of access to these resources, and patrons who misuse database and electronic resources may be subject to University disciplinary policies.

  You can help prevent problems with our electronic resource providers by adhering to acceptable, and avoiding unacceptable, use.

   

  Acceptable Use

  • Making limited print or electronic copies (such as single articles)
  • Using for personal, instructional, or research needs
  • Sharing with DU faculty, staff, and students
  • Posting links to specific content

   

  Unacceptable Use

  • Systematic or substantial printing, copying, or downloading (such as entire journal issues or books)
  • Selling or re-distributing content or providing it to an employer
  • Sharing with people other than DU faculty, staff, and students
  • Posting actual content or articles to web sites or listservs
  • Modifying, altering, or creating derivative works

  Always acknowledge the source of any published or unpublished research when using data found in databases.

  Some resources allow inclusion for electronic reserves, course packs, and multiple copies for classroom use and interlibrary lending. Others explicitly forbid one or more of these activities. If you have questions about content usage, contact eresources@du.libanswers.com.

   

  Sharing with Non-DU Users

  Peer-to-peer informal sharing with non-DU users for research, teaching, and educational purposes may be permitted. For example, if you are working with a colleague at another institution and wish to share an article of mutual interest, you may send that article in print or electronically if this use is allowed. Some publishers do not allow sharing with non-DU users, and only allow this activity with other authorized users within the University of Denver community.

• Research Carrels and Lockers

  Carrel Room Policies

  You must remain quiet, not engage in group work, and use noise cancelling headphones.

  You must check-out all library materials before bringing them into the carrel room.

  • Materials may be stored on your carrel or in a locker.
  • Library staff monitor carrels and lockers; possession of unchecked-out library materials may result in confiscation of materials and loss of privileges.
  • You must remove all your personal property and library materials from the Carrel Room at the conclusion of your reservation term.
  • If you do not remove your personal items by the end of your reservation, they will be removed by the library and turned into Lost and Found.
  • Any library materials left on your carrel after your reservation has ended will be checked-in.
  • You are not allowed to bring furniture from other areas of the building into the carrel room.
  • All furniture aside from the carrels and their corresponding chairs are intended for community use.
  • Materials left on communal furniture may be confiscated and sent to Lost and Found
  • Preventing others from using communal furniture by blocking space or leaving materials out may result in loss of privileges.
  • Any items you leave on carrels other than your reserved carrel will be checked-in or sent to Lost and Found.
  • Heaters, heating elements, and microwaves are not allowed in the Carrel Room; candles or open flames are not allowed in the building.
  • Food and beverage is permitted on carrels, but take care not to damage library materials or invite pests into the space.
  • You are responsible for keeping your carrel area clean.
  • You may not use carrels for purposes other than active research (e.g. no office hours, no group meetings).
  • The Carrel Room is only accessible via card tap if you have reserved a carrel for the quarter.
    • Letting those without an active reservation into the Carrel Room will result in a termination of privileges.
    • Your card tap access to the carrel room will be terminated after the conclusion of your reservation.

  Currently, our locker systems are down. Lockers in the Carrel Room are not tied to your reservation and are available on a first-come, first-serve basis.

  • Limit one locker per person.
  • Keep your personal materials, such as laptops, cell phones, and iPads in lockers and not left out on the study carrels.
  • University of Denver Libraries assumes no responsibility for the loss of, or damage to, personal possessions kept in carrels or lockers.

   

  Locker Policies

  Currently, our locker system is down. 

  All library materials should be checked out before being placed in a locker. University Libraries reserves the right to open lockers and inspect their contents for library material. Lockers are checked on a regular basis and items that have not been checked out are removed and returned to the shelves.

  No hazardous or illegal objects may be stored in lockers. University Libraries are not responsible for security of the contents of the locker. Failure to comply with usage guidelines may result in the loss of this privilege.

• Exhibit Policy

  Exhibits & Artworks Policy Guidelines

  The purpose of providing exhibits and artworks is to:

  • Bring attention to and highlight University Libraries' collections in all media and formats by creating exhibits using our own collections and/or enhancing visiting exhibits with resources from our collections when appropriate.
  • Publicize library resources, services, and facilities.
  • Promote inclusive excellence, enrich community knowledge, and showcase intellectual and creative works of faculty and students.
  • Draw attention to university events, and events of local or national significance.
  • Strengthen partnerships among the library, university, and wider community when appropriate.

  
  This policy establishes guidelines for exhibits and artworks in the University of Denver Libraries. It governs the use of the Library spaces for all exhibits, including the creation and management of exhibits featuring Library collections. The University Libraries Exhibits & Artworks Policy is also aligned with the University of Denver Art Collection Operations Guidelines. Engaging and meaningful exhibits and displays of artwork assist the Library in fulfilling its central educational mission and contribute to the cultural life of the Library and the University.

   

  Selection

  • Any person, group, department, or organization affiliated with the University of Denver is eligible to contribute an exhibit.
  • Exhibits and artworks should feature broad and diverse viewpoints and demonstrate cultural and scientific importance if possible.
  • External traveling exhibits and artworks, for example, those from the American Library Association, which support the library's mission, are welcomed when feasible.
  • Exhibits and artworks may be associated with an event but cannot be commercial or promotional in nature.
  • The Library supports academic freedom but reserves the right to accept or refuse exhibits or artworks. The Exhibits & Artworks Committee (EAC) selects and/or approves the topics, materials, and dates for internal and external exhibits.
  • The lending of University Libraries exhibits or exhibition materials to non-University of Denver organizations or institutions is not intended as an endorsement or an indication of sponsorship by the University of Denver nor University Libraries.

   

  Scheduling

  External Exhibitors

  • External exhibits originate from individuals or organizations not associated with University Libraries.
  • Potential exhibitors must complete the Exhibition Proposal Form. These documents request information about an exhibit's content, goals, objects/artworks, scheduling, installation, security, insurance, and promotional needs.
  • Completed forms must be received at least three (3) months prior to the proposed exhibit display time. Exhibit approval may take up to a month following the submission of the forms.

  
  Internal Exhibitors

  • Internal exhibits originate from the University Libraries' own faculty and staff.
  • A member of the Exhibits & Artworks Committee (EAC) must complete an Exhibition Proposal Form for each internal exhibit detailing concept, goals, objects/artworks, scheduling, installation, security, insurance, and promotional needs.
  • Completed forms must be submitted to the EAC at least three (3) months prior to the proposed exhibit display time. Exhibit approval may take up to a month following the submission of the forms.

   

  Installation

  • It is necessary that exhibit installation be done so as to minimize disruption of normal library services. It is preferred to install exhibits and artworks during breaks between quarters or outside of normal hours of operation.
  • Exhibits and artworks must be effective, professional-looking displays with well-thought-out themes, relevant materials, and aesthetic appeal.
  • Internal exhibits take precedence over external exhibits.
  • Upon acceptance of an exhibit or artwork, the Exhibits & Artworks Committee (EAC) will provide guidelines on a case-by-case basis regarding installation, materials, budget, timelines, security, and any other necessary considerations.
  • Some external exhibits may require a painting and repair fee for modification to the exhibit space. The EAC will negotiate the terms of this fee at the initiation of the agreement.
  • The EAC reserves the right to edit or modify exhibit content and installation practices.
  • The EAC should be notified immediately if an exhibition must be canceled.

   

  Security & Insurance

  • The Library will provide reasonable security measures for exhibits.
  • The Library accepts no responsibility for damage to, or loss of, exhibit pieces and materials at any time while in the Library or while being transported to or from the Library.
  • Unique or rare collection materials:
    • Unique or rare materials on display in a University Libraries exhibit will only be displayed in locked and alarmed cases.
    • Exhibition of University Libraries materials must be approved by the Curator of the collection.
    • Materials will be loaned out for the exhibit in accordance with Special Collections and Archives' policies and procedures.
    • Keys and the security code for locked and alarmed cases will only be made available to the Dean's office and, as necessary, Exhibits & Artworks Committee (EAC) members.
    • Unique or rare University Libraries collection materials that are to be displayed outside of University Libraries must also be displayed in alarmed and locked cases unless otherwise approved by the curator(s).
  • Circulating materials featured in exhibits:
    • Materials on display from current circulation collections must be checked out under the EAC University Libraries account in order to track their use and location.
  • Loaned materials from other individuals or institutions for an internal or external exhibit:
    • Exhibits that contain unique or rare materials from other individuals or institutions must include a signed Loan Agreement from the loaning institution or institutions indicating that both University Libraries and the loaning institution have agreed to all necessary terms at least one month prior to the exhibit.
    • The University of Denver and University Libraries do not provide insurance for exhibits or artworks on display. The exhibitor is responsible for insuring an exhibit or artwork if necessary.

   

  Conservation

  The Exhibits & Artworks Committee (EAC) will work with the exhibitor to determine any conservation concerns for exhibited materials at least three months prior to the exhibit. Where appropriate, facsimiles of unique or rare materials will be used in exhibits. Furthermore, the EAC will monitor and record temperature and humidity in the University Libraries and exhibit areas on a monthly basis.

   

  Marketing & Promotion

  Exhibitors must submit a brief promotional description of the exhibit with the Exhibition Proposal Form so that University Libraries may use that information in the marketing and promotion of the exhibit.

  Marketing and publicity are primarily the responsibility of the exhibitor; however, University Libraries reserves the right to share information about the exhibit on its website, print material, and other relevant sites.

  Typical channels of promotion within DU by University Libraries staff include University Libraries website, DU marketing, and communications, e-newsletters including University Libraries and DU alumni relations, University Libraries and DU Facebook, and other social media.

• University Libraries Access, Usage & Conduct Policy

  The University of Denver Libraries are a destination for students, faculty, and researchers from every part of campus and beyond. A broad spectrum of activity within the DU Libraries reflects the diversity within the academic community. The Libraries aim to limit disruptions to the everyday work of students, faculty, and staff who rely on the environments the Libraries provide, while also accommodating the diverse needs of the campus community.

  Users of the DU Libraries may expect: an environment that is welcoming, safe, and free of disorderly activity, confidential access to materials, and spaces that provide both quiet study and collaborative areas for work. All users of the DU Libraries are expected to behave in a manner which promotes the full use, operation, and enjoyment of the Libraries' resources and facilities.

  The Libraries' Access, Usage, and Conduct Policy has been created to protect the rights and safety of the patrons and Libraries faculty and staff and to preserve and protect the DU Libraries materials, equipment, and facilities. Patrons in violation of these policies may be asked to leave and could be denied future access to the Libraries' spaces, services, and/or resources. Disorderly or unlawful behavior will be reported to DU Campus Safety and the Denver Police Department.

  We welcome visitors who are not affiliated with the University of Denver, however, our focus remains on our primary University of Denver community, as well as the use of the Libraries for research and study purposes.

   

  Patron Conduct Guidelines

  1. Disorderly behavior will not be tolerated. Disorderly behavior includes, but is not limited to, the following:
     • Language or action that is intimidating or disrespectful to library staff or other users.
     • Refusing to leave a library unit at closing time.
     • Entering areas of the library marked "Staff only."
     • Behavior that is unreasonably distracting or impedes staff or users' ability to use the library for its intended purpose.
  2. Spaces are designated as collaborative or varying levels of quiet; users are expected to respect those designations.
  3. Study rooms are available on all levels of the Anderson Academic Commons and are intended to support academic work by University of Denver students, staff and faculty working on group projects, studying together, or conducting meetings. Priority use of the rooms will be given to students using them for group study. Patrons are expected to comply with all study room usage guidelines.
  4. Solicitation, including the selling or promotion of goods or services, is not allowed.
  5. Adults who bring minors into the library are responsible for monitoring their conduct at all times.
  6. The destruction of library material and property will not be tolerated.
  7. Bikes, skateboards, scooters, roller skates, etc. are not allowed to be used in the Anderson Academic Commons. Bikes should be left outside at the bike racks near the entrance to the AAC (AAC Staff are exempt from this policy).
  8. Service animals are welcome in the Anderson Academic Commons. No other animals, including emotional support animals, are allowed in the Libraries.
  9. Anderson Academic Commons and the Music Library are a smoke-free environment in compliance with both DU policy and the City of Denver ordinances. Tobacco, smokeless tobacco products (chew/dip), and electronic cigarettes are strictly prohibited in the Libraries. The University of Denver and University Libraries is committed to a drug-free workplace and prohibits the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances by employees, students, subcontractors, consultants and visitors.
  10. Alcohol may not be consumed in the Libraries except during events approved by the Libraries. University-sponsored events with alcohol in the Libraries must follow the DU Alcohol Policy and the consumption of alcohol must be kept within the space where the event is taking place. Alcohol consumption by anyone under the age of 21 is prohibited at all times.
  11. Users may only post approved signs, posters, and fliers, in designated areas. Filming and photography inside the AAC and Music Library is only permitted with permission from the Dean's Office.
  12. In consideration of others, please put cell phones on silent while in the Libraries. If users need to receive or make a call, please do so away from designated silent and quiet study areas or outside of the Libraries.
  13. Please be mindful of policies related to food and beverages. While food and beverages are allowed in most areas of the Anderson Academic Commons, areas that contain special collections, rare materials, or technology have restrictions on these items.

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• Guide to Using Special Collections & Archives Materials
  • Special Collections and Archives collection materials must be used in the reading room and do not circulate.
  • Researchers may use paper, note cards, a pencil, a digital camera, and/or a laptop computer without a case. Lockers will be provided for all other personal items.
  • Special Collections and Archives reserves the right to deny permission to photograph or copy items as appropriate. Note: Permission to capture images for research purposes does not constitute permission to distribute or publish these images.
  • Food and drink (including water bottles, gum, etc.) are not permitted.
  • In most cases, researchers may handle collection materials with clean, bare hands. In some cases, researchers will be asked to use cotton gloves. Photographic materials should be handled at the edges only.
  • Bound volumes should be supported by a book cradle unless otherwise instructed; no pressure beyond book weights, snakes, or other items provided by Special Collections and Archives may be applied to the bindings, text block, or other material.
  • Materials should be returned to the folders and boxes they were removed from in the order they were found. Special Collections staff will provide out cards so that researchers can mark where folders have been removed.
  • The reading room is monitored by security cameras at all times, and all materials are inspected by the Reading Room Supervisor or other Special Collections staff prior to re-shelving.
  • Only one box or up to ten books per researcher are allowed on the reading room table at a time. If the researcher has a demonstrated need for multiple boxes or more than 10 books, this may be possible but is up to the discretion of the Reading Room Supervisor. If a researcher has requested more boxes or books, these may be placed on a book cart nearby so that the Reading Room Supervisor may promptly provide the researcher with a new box.
  • Cell phone use is prohibited in the reading room, and all phones should be set to silent. If you need to make a phone call you can do so in the main floor cafe area.
• Collection Development Philosophy

  DU Libraries identifies, acquires, manages, and provides access to physical and digital resources in support of the University's mission to advance scholarly inquiry, cultivate critical and creative thought, and generate knowledge. As such, our Collection Development Committee and Collections & Content Management department coordinate the selection of an extensive range of materials in multiple formats. Primary responsibility for purchasing and overseeing collections resides with Subject Librarians in partnership with the Collections and Content Management Librarian.

  In selecting materials for addition to our collections, we understand that libraries and archives are not neutral and exclude the voices, experiences, and perspectives of Black, Indigenous, and People of Color (BIPOC). Many of the librarians responsible for collection development at DU Libraries are cisgender white women and men who benefit from systems of oppression, and there are limits and biases at work that stem from that advantage. Libraries, too, uphold systems of oppression, and in our library we are working toward a more just future for each other, and for the students, teachers, researchers, and community we support.

  In our collection development practice we:

  • Examine “authoritative knowledge,” what it means, and who confers it
  • Ask “Who’s telling this story?” (Consider author identities, perspectives, geographic location, and historical timeframe)
  • Reflect on cultural humility and remain open to what we don’t know
  • Collect in a range of formats and media, recognizing that there are many ways to take in information, learn, and know
  • Prioritize funding for collecting works from historically marginalized writers of small press publications, graphic novels, and literature-in-translation (to name only a few examples)
  • Work to address inequities created by racist technologies
  • Work to divest from content providers who partner with organizations that harm BIPOC communities, particularly through the sale of surveillance data to law enforcement
  • Negotiate with clarity about where the Libraries’ collection development funding comes from and direct those funds according to our values
  • Recognize that not all materials are appropriate for our collections and that we may need to work with communities to repatriate or rehome materials to appropriate custodians
  • Celebrate critical thought and the human capacity for creativity

  An ethic of care, equity of access to information, and accessibility of resources also inform our collection development practice, along with Subject Librarians’ liaison work with DU faculty, researchers, and students. Through building relationships within the DU community, Denver, and the Rocky Mountain Front Range, we grow to understand what our community needs from its library and build comprehensive collections of primary sources that represent interdisciplinary study and ongoing research interests.

  True to many libraries' circumstances, our ability to build collections is affected by funding, space, and availability of materials. While we work to acquire physical and digital resources through considerate stewardship of funds, our consortial partnerships also strengthen our collections. In addition to the millions of items we currently provide access to, the Libraries maintain cooperative agreements for shared purchasing and preservation through memberships in the Colorado Alliance of Research Libraries, Greater Western Library Alliance, and the Western Regional Storage Trust.

  This philosophy will be revised as modifications and needs dictate.

• University Archives

  The University of Denver Archives contains materials that document the history, functions, and operations of the University of Denver (DU) from its founding in 1864 to the present. While faculty, student, alumni, and other personal and family papers from community members with ties to the University are not part of the official records of the University and are managed as part of our Manuscript collections, they also play an important role in documenting the impact of the University on the community and vice versa, and we actively collect them. 

  The University of Denver Archives oversees the long-term management of permanent University records, wherever they reside, and regardless of format, in accordance with the University of Denver Board of Trustees policy on Archives, and the University’s records retention schedule. 

  Materials include those produced by DU employees in the course of their work, materials documenting curricular and co-curricular programs and activities, the physical development of the campus, and the records of divisions and departments (both academic and administrative), etc.  

  Many of the terms for these functions, and the departments or divisions responsible for them, have changed names over time, and we welcome conversations about whether the records you have align with these functions. 

  Unless otherwise specified, the Archives seeks records that are final and summative (final reports, final meeting minutes, etc.), rather than drafts or transactional documents (invoices, drafts of reports, uncut footage, etc.). For more guidance, see the records retention schedule. 

  The University Archives seeks to document the following functions and operations: 

  • Non-academic administration and governance. This includes but isn’t limited to:  

  • Permanent records of the Board of Trustees 

  • Chancellor’s office 

  • University Counsel 

  • Fundraising 

  • Information technology 

  • Compliance/audit 

  • Business and financial operations 

  • Institutional research 

  • Athletics and recreation 

  • Marketing and communications 

  • Facilities 

  • Campus life 

  • Religious and spiritual life 

  • Human resources 

  • Records of governing bodies or committees that carry out or represent non-academic University functions (e.g., Staff Advisory Council, Administrative Council). 

  • Academic administration and governance: This includes but isn’t limited to:  

  • Permanent records of the Office of the Provost 

  • Academic affairs 

  • Registrar 

  • Advising 

  • Accreditation 

  • Oversight/administration of research 

  • Records/files from deans, directors, or chairs of divisions, centers, institutes, and departments 

  • Records of governing bodies that carry out or represent academic University functions (e.g., Undergraduate Council, Faculty Senate, etc.). 

  Records that document these functions and operations can include, but are not limited to: 

  • Meeting minutes 

  • Office/administrative files 

  • Reports and publications (2/ea) 

  • Policies, handbooks, procedures 

  • (Land) surveys, deeds 

  • Contracts 

  • Architectural plans, drawings, etc. 

  • Print collateral 

  • Audiovisual materials 

  • Fliers/ephemera 

  • Course schedules 

  • Academic calendars 

  • Course descriptions 

  • Student transcripts 

  • Program development and review 

  • Accreditation 

  • Governing documents (bylaws, constitutions, etc.) 

• Manuscript Collections

  The University of Denver Manuscript Collections contains personal and family papers or organizational records that are not part of our other collecting areas.  

  This includes but is not limited to: 

  • Personal and/or political papers of Colorado elected officials 

  • Author's papers, particularly those working in creative writing and/or poetry 

  • Select papers or records of University of Denver faculty, students, staff, alumni, or people or organizations with close ties to the University 

  • Papers or records related to the history of the University Park neighborhood 

  • Papers or records related to individuals or organizations represented in one of our other collecting areas (i.e., papers of book artists represented in our collection, papers of cookbook authors) 

  In addition, per our departmental collecting policy, we seek rare or unique materials that have received "substantial and sustained attention within the University or related to the local community, those representing ongoing departmental research interests, or those areas that are the focus of interdisciplinary programs." 

  Highly Desired Materials 

  • Personal or family papers of DU students, faculty, staff, alumni, and community members from the University Park neighborhood who are not well-represented in the Manuscript collections, particularly communities that have been marginalized and/or minoritized by race, gender, sexuality, class, etc. 

  • Archival materials that document the response of people, organizations, and/or communities not in positions of power and/or authority to those in positions of power and/or authority (either within political papers collections or from individuals, families, or organizational records). 

  Materials SCA Will Accept 

  • Materials that document faculty, staff, alumni, or community members’ lives and work outside of their connection to the University or the University Park neighborhood, provided that this life and work connects in some way to their relationship to the University or the neighborhood (i.e., an alumna who received a Journalism degree and then went on to work in radio and television). 

  • Personal or family papers of faculty, staff, alumni, or community members connected to DU who are significant in their field or to society, even if that field is not connected to their degree(s) or field(s). 

  Materials SCA Does Not Accept 

  • Scrapbooks or other accumulated materials (scrapbooks, clippings files, etc.) where original, personal material does not predominate (i.e., scrapbooks that are entirely or predominantly newspaper clippings, files containing only photocopies of widely available publications, etc.) 

• Special Collections and Archives Collections Policies

  Overview

  The University of Denver (DU) Special Collections and Archives (SCA) actively engages in donor stewardship and collection development in order to both document and preserve the records of the University of Denver (i.e., the University Archives) and the special collections that make up the remainder of the collections in our purview. Comprised of four distinct archival repositories – the Beck Archives, The Dance Archive, Manuscript Collections, and the University Archives -- SCA is a robust resource for research on the history of Jewish people in the Rocky Mountain region, Denver and DU, skiing, dance, cookery and foodways, fine and small press books, and the book arts. 

  This page provides guidance about SCA’s foundational commitments, including its mission, vision, and ethics. The document also provides information about factors related to resource allocation and other considerations that guide collection development decisions. SCA periodically reviews and updates the collection development policies and practices to ensure responsible stewardship, alignment with the university and libraries’ priorities, and current and projected researcher interest. 

   

  Collecting Rationale

  Special Collections and Archives' primary responsibility is to serve the research needs of the University of Denver's faculty and students, as well as communities documented in and represented by our special collections’ collecting areas. To this end, Special Collections and Archives seeks to collect scarce, rare, and unique materials in subject areas receiving substantial and sustained attention within the University or related to the local community, those representing ongoing departmental research interests, or those areas that are the focus of interdisciplinary programs.

   

  Collecting Methods

  The Curators of Special Collections and Archives are responsible for identifying and acquiring collection materials. The Curators of the department complement their own subject expertise by consulting with resource specialists. The Curators of Special Collections and Archives are responsible for the general supervision and coordination of collection development activities. 

  SCA solicits gifts of materials from individuals and organizations. University alumni, faculty members, and other members of the University community may help in identifying potential donors, but gift acquisitions are ultimately at the discretion of the Curators, in consultation with appropriate librarians, administrators, and community members. 

  Acquisitions are also made through the purchase of items from the book trade, by way of auctions, and from private individuals or organizations with appropriate monetary appraisals and provenance documentation in place. Purchases are funded by endowment income, gifts, donations, and library appropriations. 

   

  Highly Desired Materials (All Collections)

  • Personal letters, photographs, diaries, or other similar self-publications (scrapbooks, etc.) where original, personal material predominates (i.e., not scrapbooks that are entirely or predominantly newspaper clippings). 

  • Visual or audiovisual materials that document significant time periods or people in the person, family, or organization's history, where original material predominates. 

  • Organizational meeting minutes, governance documents (bylaws, constitutions, etc.) 

  • Select three-dimensional objects that are significant to a person, family, or organization’s history (i.e., central to an understanding of the life and work, or business and operations) and which are a size, shape, and materials that can be stored in SCA’s collection storage and that we have the knowledge and expertise to properly preserve and make accessible. 

  • Any permanently valuable materials that document individuals, communities, or populations who fall within a collecting area but are not well-represented within that collecting area. 

  • Locally or regionally significant materials that align with our stated priorities within each collecting area. 

   

  Materials Not Accepted by Special Collections (All Collections)

  • Unaltered (no marginalia, signatures, etc.) published materials (print or digital) are widely available through other institutions or databases.  

  • Material that requires permanent or very lengthy restrictions/embargoes (e.g., beyond the life of the creator) 

  • Materials in formats that are permanently inaccessible due to obsolescence, are physically degraded to the point of inaccessibility, or that otherwise pose a danger to staff and patrons 

  • Unsorted clippings 

  • Blank forms 

  • Any more than a few representative samples of “transactional” documents (invoices, receipts, checks, etc.) 

  • Materials needing more conservation than SCA can reasonably provide 

  • Book collections that are not solicited, accompanied by an inventory or other description or documentation of the collection. 

  • More than 2 copies of any unique publication (multiple editions of a publication may in some cases be accepted) 

  • Publications that are widely held/not scarce in U.S. (i.e., WorldCat shows more than 10 copies held in U.S. libraries, and widely available via current booksellers) 

  • Any University records not designated for permanent retention and/or storage with SCA by the University of Denver Board of Trustees policy on Archives, and/or the University’s records retention schedule 

  • Three-dimensional objects or other materials that can’t be accommodated within SCA’s existing storage and/or shelving 

  • Collections where a large portion of related materials (personal papers, records, etc.) are already held by another institution 

• Reproduction of Special Collections & Archives Materials

  Researchers are permitted to use a digital camera or other image/video capture devices, without flash, for research purposes at no additional charge. Special Collections and Archives reserves the right to deny permission to photograph or copy items as appropriate due to preservation concerns. Permission to capture images for research purposes does not constitute permission to distribute or publish these images.

  Researchers may make photocopies or low-resolution scans from Special Collections reference books. Special Collections staff will make photocopies or low-resolution scans of special collections materials on request. Requests of 10 pages or fewer can generally be completed in one day; larger orders will generally be ready within 48 hours. Low-resolution scans can be emailed on request.

  High-resolution digital scans of documents and photographs are available on request, but may not be possible due to preservation concerns.

• The Dance Archive

  The Dance Archive documents the history of dance in the Rocky Mountain region and the American West. Its mission is to advance education and engagement with resources across all genres of dance. The collecting area contains personal papers and organizational records with a focus on ballet, modern dance, and square, folk, and other forms of social dance.  

  This includes but is not limited to: 

  • Personal and family papers of: 

  • Dancers 

  • Choreographers 

  • Dance educators 

  • Dance historians 

  • Photographers, illustrators, and other artists who document dance 

  • Journalists who cover dance and movement 

  • Arts administrators who work regularly with dance and movement-based organizations and individuals 

  • Philanthropists who work regularly with dance and movement-based organizations and individuals 

  • Organizational records of: 

  • Dance studios 

  • Dance companies

  • Presenting organizations  

  • Dance sponsorship and philanthropic organizations 

  In addition, per our departmental collecting policy, we seek rare or unique materials that have received "substantial and sustained attention within the University or related to the local community, those representing ongoing departmental research interests, or those areas that are the focus of interdisciplinary programs." 

  Highly Desired Materials 

  • Personal or family papers of individuals and organizations in the field of dance who are under-documented, under-represented, and under-supported by traditional venues and arts organizations. This includes but is not limited to: 

  • People and organizations who create work based outside a traditional concert venue structure (i.e., place-based or other site-specific works, movement-based performance art, etc.) 

  • People and organizations whose dance forms are practiced or performed extensively in the Rocky Mountain region. 

  • People and organizations whose dance works highlight bodies and movement styles that are outside dominant forms of dance (i.e., works created by/for dancers and performers with disabilities, that challenge the gender binary, and/or incorporate dance and movement language from communities in the global South) 

  • Materials in our existing collection strengths (ballet, modern dance, folk, square, and social dance) that document communities not typically or historically represented in these dance forms 

  Materials TDA Will Accept 

  Materials that document dancers and dance organizations’ lives and work outside of their connection to dance and movement, provided that this life and work connects in some way to their work in dance and movement. 

  Materials TDA Does Not Accept 

  Scrapbooks or other accumulated materials (scrapbooks, clippings files, etc.) where original, personal material does not predominate (i.e., scrapbooks that are entirely or predominantly newspaper clippings, files containing only photocopies of widely available publications, etc.). 

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• Affiliates Interlibrary Loan

  Who May Use Interlibrary Loan Lending Services?

  University Libraries Interlibrary Loan Department will loan to non-reciprocal borrowers for the charges listed below. Individuals in search of materials from the DU Libraries must utilize interlibrary loan services through their local institution or public library.

   

  Charges

  We accept IFM or invoice. We cannot accept credit cards.

  • $17 – Loan/Photocopy to U.S. Libraries
  • $17 – Dissertations to U.S. Libraries
  • $20 – Corporate Loan/Dissertations
  • $30 – International Photocopy
  • $30 – International Loan

   

  Loan Period and Shipping

  The loan period is four weeks. Please request renewals three to five days before the due date. Our average turnaround time is two to three business days. Please allow sufficient time for U.S. mail and international mail delivery. ILL can ship FedEx with the borrower's FedEx account number.

   

  Noncirculating Materials

  University Libraries will not loan videos, sound recordings, video games, reserve or reference items, whole volumes of current or bound periodicals, or special collections materials.

   

  Submitting a Request

  Requests may be submitted either through OCLC (symbol DVP), ALA forms sent by fax to 303-871-3446, or ALA forms sent by email to ill_dept@du.edu. Requests cannot be taken by phone.

  Requests must include the following information:

  • For photocopies: journal and article title, author or editor, volume, issue, pages, date, and publisher
  • For loans: title, author or editor, publisher, and date.
  • All requests must include complete mailing address, contact information, and acknowledgement of agreement to pay all applicable charges.
  • Borrowers are responsible for all material until the ILL record is updated to checked-in.

   

• Fair Use & Copyright

  Under U.S. copyright law, the creator of an original work owns the copyright to their work as soon as it takes on a tangible form (17 U.S. Code § 102). A creator has the exclusive right to reproduce, distribute, adapt, perform, and display their work (17 U.S. Code § 106). Copyright law includes some exceptions to these exclusive rights, including fair use (17 U.S. Code § 107).

  DU Libraries' collections must be used in accordance with license agreements between the Libraries and resource vendors, as the Libraries complies with copyright laws and fair use guidelines. In addition, DU community members who place items in Canvas or on reserve must make appropriate arrangements to do so.

   

  Fair Use Guidelines

  Per Section 107 of the United States Copyright Act, four factors are considered in determining whether a work's use is fair:

  • The purpose and character of the use, including whether such use is of a commercial nature, or is for non-profit educational use
  • The nature of the copyrighted work
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole
  • The effect of the use upon the potential market for or value of the copyrighted work

   

  Fair Use Policies for Reserves

  Books

  • The Libraries will post one or two chapters of a book on electronic reserves.
  • If the percentage to be used of a title requested is over 20%, the Libraries will purchase an e-book version of the title and place the title on e-reserves.
  • If an e-book version of a title is not available, students will be able to check out the title's print version from physical reserves.
  • If you're using a larger portion of a book, work with the DU Bookstore so that students can purchase the book.

   

  Journal Articles

  • Articles in journals licensed by the Libraries will be linked to online.
  • If an online version of an article is unavailable, a scanned copy will be posted on e-reserves.
  • One article from an issue of a journal is fair use, but two articles require a permission request and copyright fees, which the Libraries covers.
  • For more than two articles from a single issue, the Libraries will place the print volume on physical reserves or ask that you work with the DU Bookstore to create a course-pack for purchase.

  
  Consecutive Use

  • Use of the same readings for the same courses in consecutive quarters requires the Libraries to process readings for copyright permissions to post on e-reserves, and the Libraries covers permission fees.
  • Consecutive quarter postings can become very expensive. The Libraries recommend that rather than placing materials on e-reserve for two or more quarters in a row, you work with the DU Bookstore to create course-packs for purchase.

  
  Video/Audio Content

  • Using Copyrighted Materials in Canvas
  • To provide video and/or audio content in Canvas, faculty must use licensed streaming services from the Libraries (e.g. Kanopy, Swank Digital Campus, Alexander Street).
  • When in doubt, use the least amount that meets the educational need. If material converted from a DVD, VHS, or CD is to be used, identify the portion that is relevant to lesson objectives and create a clip of that portion for students to listen to or view.
  • In the case of converted DVD, VHS, CD, etc., acquire permission from the copyright holder or certify that the material qualifies as Fair Use.
  • For additional information, review the Libraries Guide to Using Media in Courses.
• Social Media Guidelines

  Summary

  University of Denver Libraries are committed to providing an active learning environment to support the information needs of the DU community. This document defines acceptable use parameters of social media for all authorized employees of the DU Libraries. Social media from the Libraries is intended to supplement the means of communication currently in place for press, news, events, and announcements.

  Social media can be defined as any web-based application, site, software, or account created and maintained by the Libraries that facilitates an environment for library employees and library users to engage and discuss current events, items of interest, or campus-related subjects/issues. Some examples of social media outlets are:

  Facebook, Twitter, Instagram, and YouTube.  

  All social media content is expected to comply with DU’s social media guidelines.

  The DU Libraries Social Media Guidelines is adapted from California State University San Marcos. This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.

   

  Mission/Goals

  The DU Libraries’ actively participates in social media to:

  • Reach out and engage the students, staff, and faculty of DU, or different audiences based on the needs of the platform.
  • Cultivate an open, professional, and responsive dialog with our users.
  • Promote the value and importance of the services offered by the faculty and staff of the DU Libraries.
  • Showcase library events and campus happenings.
  • Promote research tips and useful tools for scholarship.

   

  Basic Administration

  The development of the Libraries’ social media presence is a collaborative effort that is moderated by more than one person. Make sure a colleague has access rights so monitoring and uploading of content is a shared task. Library employees will work together to periodically assess the role of each social media site. All library employees are encouraged to contribute content. However, there will be one or two that are the designated editors for the Libraries social media program. Student-workers may assist with crafting content.

  Posts on social media sites should be professional in tone and in good taste. Consider this when naming pages or accounts, selecting a profile picture or icon, and selecting content to post—names, profile images, and posts should all be clearly linked to the particular department or unit rather than to the institution as a whole. Be respectful of DU, its services, employees, students, and constituents. Understand that social media is public, permanent, and retrievable. Your messages can be read by anyone, even those not on your friend/subscriber list. Similar to university email, there should be no expectation of privacy.

  Social media websites each have their own terms and conditions and/or policies, all library faculty and staff must adhere to these policies if they choose to use the social media platforms. Not following these policies/terms may lead to the removal of your social media account and may adversely affect or reflect poorly upon DU. Please keep up to date on your social media platform policies/terms.

   

  Best Practices

  • Make titles and messages brief but add value: Post content that will be useful, interesting, or engaging to your audience. Don’t just post several links to other items.
  • Before posting, check facts, cite sources, and check spelling and grammar. Do not use copyrighted photos and/or images.
  • Post regularly. Simply having a presence isn't enough — you need to populate the site with good content. We recommend a maximum of one post per day on weekdays (ie: up to five posts per week), with at least one post per week as a minimum.
  • Ask questions in your posts. Don't just talk at your readers — engage them. Ask questions in some of your posts and see what kind of response you get via comments from fans.
  • Monitor your page and keep up with the conversation. Regularly read all the posts on your page, including those posted by others. Sometimes, students will ask important questions via social media rather than phone or email. Make sure to find these questions and answer them directly on the page.
  • Don’t use all upper-case letters when writing. This is considered shouting.
  • Protect confidential and proprietary information. Social computing blurs lines between internal and external communications. Sensitive information must never be posted.
  • Don't censor negative comments or criticisms. You may see students or community members post negative comments from time to time. Use your best judgment as to whether you want to try to reply officially and respectfully, or simply ignore the comment. 
  • Use your best judgment to delete offensive posts or comments, such as inappropriate language, solicitations or spam, or off-topic comments.
  • Report potentially illegal content to library administration.

   

  Guidelines on Posts by the Libraries

  The Libraries will not post items or comments that are obscene, racist, derogatory, or similarly objectionable in their content:

  • Personal attacks, insults, or threatening language
  • Potentially libelous statements
  • Plagiarized copyrighted material
  • Commercial promotions or spam

  If an image is posted, and is not owned by DU or the Libraries, the image will link directly back to the original site. If the image is not from a website, then permission will be requested from the copyright holder before the image is posted. The Libraries may use royalty-free or openly licensed images in our content. 

   

  “Friending/Following” – Who Does the Library Follow and Why? 

  The Libraries’ social media presence is open for interaction with all members of the public. The Libraries will accept links, followers or “friends” from everyone except:

  • Users who have violated the site’s policies
  • Users who post any inflammatory, offensive, or exploitative materials
  • Unofficial DU-identified sites

  The Libraries will “follow back” any fans or followers that are:

  • Official DU-identified sites
  • Library or academic-related
  • Non-commercial in nature
  • Of possible interest to the DU community

   

  Disclaimers

  The Libraries reserve the right to remove any posts or comments. Reasons for removal include, but are not limited to: inappropriate language, solicitations or spam, or off-topic comments. Channel managers may discuss action with library administration or university administration. 

  The Libraries are not responsible or liable for content posted by subscribers in any forum, message board, or other social media resource, and such subscriber comments do not reflect the opinions and/or positions of DU, the Libraries, its administrators, or its employees.

• Gift Policy

  Currently, DU Libraries are not accepting donations of books, journals, or other published materials. We will revisit our ability to accept donations of materials that are in good physical condition and support the Libraries’ mission and collection development goals as time and staffing levels allow.

  DU Libraries welcomes gifts of books and other cultural heritage materials that complement our collections and support DU's mission to advance scholarly inquiry, cultivate critical and creative thought, and generate knowledge.

  Due to limitations related to processing costs, space constraints, and staff time, we are unable to accept every gift. Though exceptions may be made for rare and unique items, materials that generally fall outside the scope of our collecting activities include:

  • Materials in poor condition
  • Titles already owned by DU Libraries
  • Textbooks
  • Mass market publications
  • Popular magazines
  • Commonly available journals
  • Superseded formats (LPs, cassettes, VHS, floppy disks, etc.)

  Gifts of books and other cultural heritage materials are accepted with the understanding that, upon receipt, they're owned by DU Libraries. We'll consider your gift for addition to the collections, but we reserve the right to determine materials' retention, location, and disposition. We recommend that you prepare an inventory to include with your donation.

   

  How to Donate

  If you're considering a gift of books that complement existing collections, or if you have a gift-related question, contact Nancy Clark, Community Relations Manager, at 303-871-3958 or nancy.clark@du.edu.

  Donors wishing to give rare or unique books and cultural heritage materials to DU Libraries are encouraged to contact Kate Crowe, Curator of Special Collections & Archives, at 303-871-3428 (main desk) or katherine.crowe@du.edu.

  Gifts that don't meet our conditions for the collections will be donated to the University Libraries Association (ULA) for sale or to Better World Books to benefit those in need. For more information about donations to the ULA, contact Nancy Clark, Community Relations Manager, at 303-871-3958 or nancy.clark@du.edu.

   

  Acknowledgements

  Upon receipt of a gift and contact information, a donor to DU Libraries will receive a letter of acknowledgment. The letter will not include a list of items or an estimate of the value of a gift.

   

  Appraisals

  Federal tax regulations prohibit DU Libraries from appraising gift materials for tax purposes. If you plan to claim a tax deduction for the value of your gift, you can search for an appraiser through the Antiquarian Booksellers' Association of America.

• Vendor Communication Guideline

  DU Libraries is committed to maintaining healthy working relationships with vendors we collaborate with to provide resources to the DU community.

  We invite you to become familiar with DU Libraries’ Collection Development Philosophy, Accessibility, and Privacy Statement. We also encourage you to review the MIT Framework for Publisher Contracts, which DU Libraries endorses independently and via membership in the Greater Western Library Alliance. It’s our hope that in this process you’ll understand what we aspire to and what we’re working toward.

   

  Guidelines

  • Plan purposeful conversations that address the needs of both parties.
  • Extend thoughtfulness and consideration to everyone in meetings, and to the presentation of resources that contain culturally sensitive archival material.
  • Make use of primary vendor contacts available in the Libraries for sales and related issues, rather than contacting faculty outside the Libraries to initiate purchasing or subscription discussions. We understand that publishers communicate with faculty on editorial, publishing, and consultative issues, and we anticipate you’ll continue to do so.
  • Respect our purchasing timelines and decisions. We indicate early in negotiations that we have a timeline for making purchasing decisions, and those decisions are informed by budget constraints and our license review process. Once we make a decision, we expect that you’ll honor that decision.
  • Provide a realistic timeline for notice of pricing increases, interoperability changes, content updates, and invoice deadlines.
  • Trust that our knowledge of the DU community’s interests and needs informs the constructive work we do together.

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• Checking Out Physical Materials

  Data is stored in our library management system for the purpose of managing patron accounts and providing services. Only specific Library employees can access your account information, which includes:

  • Your name, address, phone, email and ID number
  • Items you currently have checked out or requested
  • Items you for which you have accrued an unpaid fine
  • Items you have requested through Interlibrary Loan

  When you return an item, your checkout of the item is deidentified, and the item cannot be traced back to you.

  When you borrow materials from other institutions through Interlibrary Loan, records of these transactions are stored in a separate internal system and not automatically anonymized. Your name and the item you request is transmitted to the lending library.

• Using the Anderson Academic Commons

  The Main Library collects data on how many people enter/exit the building, and usage of space during library operating hours. These data are anonymized and used to improve physical space within the building.

  Security cameras and security doors are located throughout the Libraries and are managed by Campus Safety; the Libraries do not have access to the data collected by these systems.

  IT@DU provides wireless internet routers through the building, as well as zero-client workstations. Cell phones often automatically "ping" wireless routers and exchange data (this is true wherever you go), and when you log into campus networks your campus ID is needed to authenticate. These systems are subject to IT@DU's policies and DU's Privacy Statement. These data are not collected or maintained by the Libraries.

  
  Waitz Sensors

  Starting June 3, 2021, we are beginning a one-year pilot project to install Waitz sensors in the Main Library to provide users with real-time data that shows how busy the library is during operating hours. The Waitz sensors never collect information such as a name, mobile phone number, email address, or other contact information. MAC address information is immediately hashed (cannot be decrypted) and no personally-identifiable information is ever processed or stored on Waitz or DU Library servers. The use data from Waitz will also facilitate space efficiency in the library.

• Using Research Services and Special Collections

  The Libraries collect email addresses and other contact information that we use to improve our services. Special Collections and Archives researchers are required to complete a registration form prior to using collection materials in the Reading Room. Identifying information is recorded on this form. The forms are held on paper in Special Collections for a period not to exceed three years from the date of last visit.

• Using Compass

  Data are gathered and made available to the Libraries that includes operating system, browser, country, on- or off-campus location, whether a user is signed into their library account, searches performed, and site navigation. No personal information is made available to the Libraries.

  This tool is contracted through ExLibris and adheres to the ExLibris Privacy Policy.

• Using Our Online Tools and Services

  The Libraries' website, research guides (Springshare), A–Z database list (Springshare), Special Collections @ DU, Archives @ DU (Archives Space), Digital Commons @ DU (Digital Commons), Compass (Primo), Online Exhibits (Omeka), and Yewno are tracked using Google Analytics. Data gathered include the browser, operating system, and city of the device being used, searches performed, and site navigation. No personal or demographic data are made available to the Libraries via Google Analytics. However, if you are logged into your Google or Gmail Account while using the Libraries' website or tools, additional data may be tracked and linked to your Google Account.

  Review Google's Account Data and Privacy for additional information, including instructions on adjusting what data Google connects to your account.

  Googles' Opt-Out Browser Add-on allows you to opt out of Google Analytics.

  Springshare (research guides, A–Z database list, library hours, Ask Us, Chat with a Librarian, and Research FAQs), Digital Commons, and Yewno are tools provided by third-party vendors. Review the privacy policies of each vendor to find out what data they collect.

  • Yewno
  • Digital Commons/Elsivier
  • Springshare

  
  If you fill out an web form on our website or in Qualtrics, such as those for reporting a problem, reserving study rooms, requesting a consultation, asking a question, etc., we keep these data in order to trouble-shoot, improve services, and/or to keep statistics on our work. Many of these forms also generate emails to library staff.

• Using Library Databases

  EZProxy is hosted by OCLC, a non-profit library cooperative, and collects anonymized data (randomized sessionID and timestamp), as well as the resource accessed. A separate log includes your username, the sessionID and timestamp, but not the resource accessed. We may use these logs to troubleshoot authentication errors or prevent and/or stop security breaches when they occur. We may also anonymize and analyze these logs in order to assess our collections and their use. Review OCLC's Hosted Services for more information.

  Once you are authenticated, none of these data are passed on to the third-party database provider. We license hundreds of databases; there are too many to provide here. We encourage you to review privacy policies for each database vendor.

• Libraries Social Media Accounts

  The Libraries do not collect, maintain, or otherwise use personal information stored on any third party site in any way other than to communicate with users on that site. The Libraries may contact you to seek permission to use your content in another social media forum, but will never do so without explicit permission and credit.

  Social Media users may remove themselves at any time from the Libraries’ “friends” or “fan” lists. Users should be aware that third party websites have their own privacy policies and should proceed accordingly.

• Release of Information to Law Enforcement Officials

  The University Libraries will only release Library patron information if legally mandated by law enforcement investigators with an appropriate warrant, subpoena, or court order. In October, 2001, Congress passed the "Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism" (USA PATRIOT Act) which broadly expanded law enforcement's surveillance and investigative powers. More about this Act can be found at the American Library Association USA PATRIOT Act and Intellectual Freedom.

  We strive not to keep extensive records on individual patrons, but in the event of a valid court order, the data described above may have to be presented to law enforcement.

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