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Records Authority

About The Records Authority Software Project

Records Authority project logoRecords Authority is a free, open-source, web-based software tool developed by the University of Denver for the administration of records management programs that will improve the professional performance and effectiveness of records mangers and archivists. Records Authority will provide lightweight and inexpensive software tools for surveying departments, inventorying records, and creating, managing, and distributing retention schedules. These software tools will manage structured and reusable metadata about records and record systems.

Project personnel include:

  • Nancy Allen, Dean and Director of Penrose Library
  • Evan Blount, Project Programmer
  • Joanna Lamb, Assistant Records Manager
  • Fernando Reyes, Programmer
  • Lindy Naj, Consultant

Project partner institutions are:

  • The Baltimore Museum of Art
  • Michigan State University
  • City of Seattle Clerk's Office
  • Wheaton College

The Records Authority software project is partially funded by the National Historical Publications and Records Commission.

Grant Information

Project Narrative

The original project narrative submitted to the NHPRC.

Interim Report 1

First interim report, submitted to NHPRC on July 29, 2010.

Interim Report 2

Second interim report, submitted to NHPRC on January 31, 2011.

Interim Report 3

Third interim report, submitted to NHPRC on August 2, 2011.

Final Report

Final report, submitted to NHPRC on December 31, 2011.

Project Presentation

ARCHIVES 360°: the 75th Annual Meeting of the Society of American Archivists; Chicago, Illinois

SESSION 505 - Open-Source Tools for Taming Records Management

The NHPRC and University of Denver Records Authority Software Project

Session Description: Two NHPRC grant recipients present their free, open-source tools for records management. The Records Authority web application is used to collect structured, reusable records inventory data and publish retention schedules online. The Tufts TAPER project has implemented a process for documenting entities using EAC and created open-source tools for transferring records to a preservation environment.

The PowerPoint slides presented on August 27, 2011

The screencast presented on August 27, 2011

Project Personnel

Nancy Allen, Dean and Director of Penrose Library and Project PI

Nancy Allen received her MLS from the University of Illinois, Urbana, and is currently the Dean and Director of Penrose Library at the University of Denver. She has been principal investigator for several major IMLS and LSTA grants for the Collaborative Digitization Program (CDP) and served for many years as the chair of the CDP Board. She has authored, co-authored, or edited 4 monographs, and 19 articles and chapters. She has written on a range of library topics from computer-based library instruction to research resources for the study of cinema and television, and on library-museum collaboration for digitization of primary resource material held by cultural heritage organizations. She recently served as a member of the Association of College and Research Libraries Board of Directors, is currently a member of the Boards of the Center for Research Libraries and the Bibliographical Center for Research (BCR). She is the Project Investigator.

Evan Blount, Project Programmer

Evan Blount has been at the University of Denver since 2006. He is the primary programmer for the Records Authority Software and a member of the development team. Previously he worked as a Systems Technician and programmer for the library website. He holds a BA in Applied computing from the University of Denver. His duties will be the implementation of features, code documentation, and collaboration with partners to develop a robust records management administrative application.

Joanna Lamb, Assistant Records Manager and Project Administrator

Joanna Lamb is the assistant records manager at the University of Denver. She received her MLIS from the University of Denver with concentrations in archives and records management and school library media. Joanna has worked as a K-12 school librarian at Viewpoint School in Calabasas, California and as the archival collections assistant in Special Collections and Archives at the University of California, Irvine. She currently holds an appointed position on the Junior League of Denver's Communication Council as the organization's Historian and Archivist. She serves as the partner liaison and also coordinates with the project programmer to direct and prioritize the project workload and schedule. Additional duties include software testing and development.

Fernando Reyes, Programmer

Fernando Reyes is responsible for the development of web applications for the Penrose Library at the University of Denver as well as maintenance of the library's websites and databases. Previously, Fernando worked as a programmer on the Colorado Digitization Program (CDP). He developed the CDP content management system and provided maintenance for the CDP website. Fernando worked with the University Records Management Program to build the beta version of Records Authority. He acts as mentor and technical consultant to the project programmer and assists with developer documentation.

Lindy Naj, Consultant

Lindy Naj has a MLIS degree and is a CRM (Certified Records Manager). She started out as an academic librarian leading IT operations at the University of Hawaii Library. Thereafter, Lindy moved to the private sector, managing IT professional services and IT technical support teams. Lindy led enterprise level records management initiatives at Nelnet, Inc., Molson Coors Brewing Company, and the University of Denver. She is currently working as a consultant contracted to a division-wide records project at Encana Oil and Gas (USA) Inc.