Prior to Use of Special Collections and Archives Materials
Researchers must fill out the Researcher Registration Form during their first visit to Special Collections.
Signing this form signifies that the researcher has read the"Guide to the Use of University of Denver's Special Collections and Archives," and agrees to abide by its policies.
Researchers are required to leave identification at the reference desk. The identification will be returned to the researcher once he has relinquished all materials.
Acceptable forms of ID include:
- Drivers' license
- University of Denver (DU) faculty/student/staff/affiliate ID
Researchers will be provided with a secure locker and locks for personal belongings.
Appointments are not required, but due to the high volume of collections that are stored off-site, are strongly recommended.
Requesting Special Collections and Archives Materials
- Special Collections and Archives will work with researchers to request collection materials that are pertinent to the researcher's question.
- Requests for on-site materials to be used that day are not accepted less than a half an hour before the reading room is to close.
- Researchers must request off-site materials a minimum of 24 hours prior to researcher arrival.
Guide to the Use of Special Collections and Archives Materials
- Special Collections and Archives collection materials must be used in the reading room and do not circulate.
- Researchers may use paper, note cards, a pencil, a digital camera, and/or a laptop computer without a case. Lockers will be provided for all other personal items.
- Special Collections and Archives reserves the right to deny permission to photograph or copy items as appropriate. Note: Permission to capture images for research purposes does not constitute permission to distribute or publish these images.
- Food and drink (including water bottles, gum, etc.) are not permitted.
- In most cases, researchers may handle collection materials with clean, bare hands. In some cases, researchers will be asked to use cotton gloves. Photographic materials should be handled at the edges only.
- Bound volumes should be supported by a book cradle unless otherwise instructed; no pressure beyond book weights, snakes, or other items provided by Special Collections and Archives may be applied to the bindings, text block, or other material.
- Materials should be returned to the folders and boxes they were removed from in the order they were found. Special Collections staff will provide out cards so that researchers can mark where folders have been removed.
- The reading room is monitored by security cameras at all times, and all materials are inspected by the Reading Room Supervisor or other Special Collections staff prior to re-shelving.
- Only one box or up to ten books per researcher are allowed on the reading room table at a time. If the researcher has a demonstrated need for multiple boxes or more than 10 books, this may be possible but is up to the discretion of the Reading Room Supervisor. If a researcher has requested more boxes or books, these may be placed on a book cart nearby so that the Reading Room Supervisor may promptly provide the researcher with a new box.
Reproduction of Special Collections and Archives Materials
- Researchers are permitted to use a digital camera or other image/video capture devices, without flash, for research purposes at no additional charge. Special Collections and Archives reserves the right to deny permission to photograph or copy items as appropriate due to preservation concerns. Note: Permission to capture images for research purposes does not constitute permission to distribute or publish these images.
- Researchers may make photocopies or low-resolution scans from Special Collections reference books. Special Collections staff will make photocopies or low-resolution scans of special collections materials on request. Requests of 10 pages or fewer can generally be completed in one day; larger orders will generally be ready within 48 hours. Low-resolution scans can be e-mailed on request.
- High-resolution digital scans of documents and photographs are available on request, but may not be possible due to preservation concerns.