Penrose plans for moving out collections in anticipation of the renovation continue to progress as planned. The first wave of materials moving in April went smoothly and movers will return in early June to begin the second and final phase of moving of books and other library collections. Everything and everyone must be out of the Penrose Library building by July 12th for construction to begin.
What’s notable about this process, and what is unprecedented as far as we know, is that Penrose is moving our collections without an interruption in access to materials! Over the past few months, staff completed a full inventory, ensuring that each and every item in the collection has a barcode. Now, as materials move, they can still be located and retrieved at any point in the moving process.
As our stacks maintenance manager, Andrew Miller, said recently, “This is unheard of, moving an entire library without ever limiting access to the materials. Why are we doing it? Because it’s the right thing to do.”
We feel strongly that maintaining access to important research and teaching materials for all campus members – many of whom will be taking classes, teaching, or doing research this summer during the peak of the moving period – is simply the right thing to do. We are dedicated to providing top-quality service during this time and are literally working round-the-clock to do so.
To request items that have already moved to the Hampden Center, simply locate the item in the online catalog, click the Request It button in the item’s record and follow the steps. The item will be retrieved for you, brought to Penrose within twenty-four hours, and you will receive an email letting you know that the item is ready for pick up. More detailed instructions on using the Request it feature can be found here.
Requesting items online will be the only way to access physical library materials after around June 20th, but by that point we will have ramped up to full capacity for deliveries so you can expect your items to be delivered to the Driscoll Ballroom, our temporary location, in two to four hours.
Just as we are dedicated to providing uninterrupted access to library materials during the renovation process, we are planning to continue library services without interruption as well. There are many services located in the library and our plans include moving them to their temporary locations so that users can still access them throughout the process.
As of this writing (5/17/11) we plan to move library services to their new locations beginning immediately after commencement June 4th and to conclude by July 12th. We will post a timeline of these moves soon to the Academic Commons website FAQs and update campus through WebCentral emails.
We think you’ll agree that keeping library collections and services accessible throughout the renovation is “the right thing to do.”